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Charter By-Laws

Corporate Access Number: 5015404303

 

Alberta Societies Act

Incorporated in Alberta on 2010/06/02

The Canadian National Sporting Clays Association was formed with the following objectives:

  1. To provide for the recreation of the members and to promote and afford opportunity for friendly and social activities
  2. To encourage and promote amateur games and exercises

Original Founders:

  • Doug Harvey
  • Dean Harvey
  • Stuart Carter
  • Jason Philp
  • George Squires

Witnessed by Michael Lockwood

By-Laws:

Membership:

  1. Membership fee (the “Membership Fee”), if any, in the society shall be determined, from time to time, by the members at a general meeting. Any person may become a member of the society upon applying for membership, and upon payment of the Membership Fee, if any.
  2. Any member wishing to withdraw from membership may do so upon a notice in writing to the Board through its Secretary. If any member is in arrears for any fees or assessments for any year, such member shall be automatically suspended at the expiration of six months from the end of such year and shall thereafter be entitled to no membership privileges or powers in the society until reinstated. Any member upon a majority vote of the Board may be expelled from membership for any cause which the Board may deem reasonable.

President:

  1. The President shall be ex-officio a member of all Committees. He/she shall, when present, preside at all meetings of the society and of the Board. In his/her absence, the Vice-President shall preside at any such meetings. In the absence of both, a chairperson may be elected at the meeting to preside.

Board of Directors:

  1. The Board of Directors, Executive Committee or Board, shall, for the purposes of these Bylaws mean the Board of Directors of the society.
  2. The Board shall, subject to these Bylaws or directions given to it by a majority vote at any meeting of the members properly called and constituted, have full control and management of the affairs of the society, and meetings of the Board shall be held as often as the Board may determine or require. Any meeting of the Board may be called by any officer or director of the society. A special meeting of the Board may be called on the instructions of any two members provided they required the President in writing to call such meeting, and state the business to be brought before the meeting. Meetings of the Board shall be called by three (3) days written notice emails or faxed to each member of the Board.  Any four members of the Board shall constitute a quorum and meetings shall be held without notice if a quorum of the Board is present, provided however, that any business transactions at such meeting shall be ratified at the next regularly called meeting of the Board; otherwise transaction s shall be null and void.
  3. A person appointed or elected a director becomes a director if they were present at the meeting when being appointed or elected, and did not refuse the appointment. They may also become a director if there were not present at the meeting but consented in writing to act as director before the appointment or election, or within ten (10) days after the appointment or election, or if they acted as a director pursuant to the appointment or election.
  4. Any director or officer, upon a majority vote of all members of the Board or by a majority vote of all members, in good standing, of the society, may be removed from office for any cause which the Board or society may deem reasonable.

Secretary:

  1. It shall be the duty of the secretary to attend all meetings of the society and of the Board, and to keep accurate minutes of the same. He/she shall have charge of the Seal of the society, if any, which whenever used shall be authenticated by the signature of the Secretary and the President, or, in the case of the death or inability of either to act, by the Vice-President. In case of the absence of the Secretary, his/her duties shall be discharged by such office as may be appointed by the Board, The Secretary shall have charge of all the correspondence of the society and be under the direction of the President and the Board.
  2. The Secretary shall also keep a record of all the members of the Board and of the society and their respective addresses (both municipal and email), fax, and telephone numbers, and shall send all notices of the various meetings as required, and collect and receive the Membership Fees as well as the annual dues or assessments levied by the society, if any. Such monies shall be promptly turned over to the Treasurer for deposit in a Bank, Trust Company, Credit Union or Treasury Branch as required and approved by the Board.

Treasurer:

  1. The Treasurer shall receive all monies paid to the society and be responsible for the deposit of same in whatever Bank, Trust Company, Credit Union or Treasury Branch the Board may order and approve. He/she shall properly account for the funds of the society and keep such books as may be directed. He/she shall present a full detailed account of receipts and disbursements to the Board whenever requested and shall prepare fore submission to the annual meeting of the members of the society a statement duly audited of the financial position of the society and submit a copy of same to the Secretary for the records of the society.  The office of the Secretary and Treasurer may be filled by one and the same person if any annual meeting for the election of officers shall so decide.

Auditing:

  1. The books, accounts and records of the Secretary and Treasurer shall be audited at least once each year by a duly qualified accountant or by two members of the society elected for that purpose at an annual meeting. A complete and proper statement of the standing of the books for the previous year shall be submitted by such auditor at the annual meeting of the society. The fiscal year of the society in each year shall be December 31.
  2. The books and records of the society may be inspected by any member of the society at the annual meeting or at anytime upon giving reasonable notice and arranging a time satisfactory to the officer or officers having charge of same. Each member of the Board shall at all times have access to such books and records.

Meetings:

  1. This Society shall hold an annual meeting on or before September 30 in each year, of which notice in writing via email to the last known eMail address of each member shall be sent 30 days prior to the date of the meeting. At this meeting there shall be elected a President, Vice-President, Secretary, Treasurer, (or Secretary-Treasurer), and a number of directors to adequately represent the national interested of the Association. This number of directors shall be determined by motion at the start of the annual meeting. The officers and directors so elected shall form a Board, and shall serve until their successors are elected and installed. Any vacancy occurring during the year shall be filled at the next meeting, provided it is so stated in the notice calling such meeting. Any member in good standing shall be eligible to any office in the society.
  2. General Meetings of the Society may be called at any time by the Secretary upon the instructions of the President or Board by notice in writing to the last known address of each member, delivered in the mail eight days prior to the date of such meeting. A special meeting shall be called by the President or Secretary upon receipt of a petition signed by one-third of the members in good standing, setting forth the reasons for calling such a meeting, which shall be by letter to the last known address of each member, delivered in the mail eight days prior to the meeting.
  3. 30 members in good standing shall constitute a quorum at any meeting.

Voting:

  1. Notwithstanding Section 2 of the Bylaws, any member who has not withdrawn from membership nor has been suspended nor expelled shall have the right to vote at any meeting of the society provided their annual dues have been paid, or deemed to have been paid, for the current year in which such vote is taking place. Such votes must be made in person and not by proxy or otherwise.

Remuneration:

  1. Unless authorized at any meeting and after notice for same shall have been given, no office or member of the association shall receive any remuneration for his/her services.

Borrowing Powers:

  1. For the purpose of carrying out its objects, the society may borrow or raise or secure the payment of money in such manner as it thinks fit, and in particular by the issue of debentures, but this power shall be exercised only under the authority of the society, and in no case shall debentures be issued without the sanction of a special resolution of the society

Bylaws:

  1. The Bylaws may be rescinded, altered or added to by a “Special Resolution”